eTrace-It is an Internet based load tracing system developed by Butler & Associates. This software interfaces to MBS or your current freight management system. It provides a seamless flow of trace data from your location to your customer's desktop PC, all via the Internet. With eTrace-It, your customers can trace a specific load or trace all loads that are currently moving under your control.

The reports provided by eTrace-It can be sorted and presented in the output sequences listed below. These reports can be viewed or printed by clicking on the Browser's Print Button.

By Customer PO or Payment Reference Number
By Customer BL or Load Reference Number
By Unit/Trailer/Container Number
By Shipper/Consignee City Pairs
By Your Reference Number (Invoice/Load Number)
By Ship Date
By Scheduled Delivery Date
By Actual Delivery Date
By Last Sighting City
By Vessel/Voyage
By Booking Number

Your customer can also limit the list by entering a filter range on the ship date and scheduled delivery date.

You do not need a Web Site to run eTrace-It. B&A maintains the eTrace-It Web Site (www.etrace-it.com). This site runs on a protected remote Web Server and is accessible on a 24/7 schedule for maximum availability. You run a daily extraction program from within MBS and an automatic file transfer sends your file to the eTrace-It Web site via the Internet. You then log onto the eTrace-It Web site and schedule an update to post your current tracing transactions. Its just that easy.

eTrace-It is priced as a monthly service. Your monthly fee includes your rights to use the eTrace-It system, your customers rights to use the eTrace-It system, unlimited 24/7 access, Web server file storage for your eTrace-It database, email technical support, plus the MBS updates for the eTrace-It interface.

FreightBooks is a transportation oriented accounting system. This system was designed for IMC's, truck brokers, LTL carriers and air freight transportation companies. With this system, you can manage your accounts payable, accounts receivable, vendors and customers. The system also provides gross margin and sales commission reporting.

FreightBooks is a LAN based application that can be installed on your existing in-house network. The system does not require special hardware or file servers. The software is written in System Z and features a drop down menu system, click buttons, mouse control, pick list and standard Windows print control functions.

Accounts Receivable Functions

System Features:
Invoice Import/Interface from any Freight Management System
Cash Receipts Entry
Cash Receipts Deletion
Invoice Entry
Customer Management
Customer Number Reassignment
Customer Balance Inquiry
Accounts Receivable Ageing
Customer Activity Reporting

Accounts Payable Functions

The FreightBooks accounts payable function allows your company to process and maintain control of the vendor payment cash flow within your organization. This system provides the tools to manage vendor administration, vendor freight bill entry, vendor statements, check printing and aged A/P administration. The system can also process and import EDI 410 freight bills from all of the major rail carriers in the US and Canada. The system utilizies a bill exception process to audit and approve the vendor payments based on accrued expense information. This built-in auditing functions reduces the risk of over-payment of any vendor's freight bill.

System Features:
Expense Accrual Import/Interface from any Freight Management System
Vendor Invoice Entry
Draft Entry
Vendor Statement Processing
Vendor Administration
Vendor Check Printing
Vendor Check Voiding
Cleared Check Entry
Vendor Bill Exception Management
Accounts Payable Ageing
Vendor Activity Reporting

Reports Functions

FreightBooks has a very comprehensive set of reports for accounts receivable, accounts payable and sales management.

From the accounts receivable menu, the user can generate customer listings, cash disbursement listings, customer activity reports, credit limit reports, detail sales reports, traffic activity reports, revenue and expense adjustment reports and accounts receivable ageing reports. Many of the accounts receivable reports allow the user to create spreadsheet files in a .csv format.

From the accounts payable menu, the user can generate vendor listings, expense distribution reports, expense accrual reports, vendor checks, check registers, vendor statements, vendor activity reports, aged accounts payable reports, vendor bill exception reports, 1099's and etc. Many of the accounts payable reports allow the user to create spreadsheet files in a .csv format.

From the sales commission menu, the user can generate salesman listings, sales commission reports, gross margin reports and salesman summary reports. Many of the sales commission reports allow the user to create spreadsheet files in a .csv format.